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How to Turn on Manual Payroll in QuickBooks Desktop?

How to Turn on Manual Payroll in QuickBooks Desktop?

Often small businesses try to maintain QuickBooks manual payroll, whether for one person or more than one. This feature enables to track amounts and much more. If you are also seeking for some assistance to turn on manual payroll in QuickBooks, then we are here with this article that will help you in tuning on manual payroll in QuickBooks desktop without any sort of technical glitch.

To know more, make sure to stick around till the end. Or in case you don’t want to perform the steps manually, then you can simply contact our team professionals and let them carry out the necessary procedure on your behalf. Ring up to our team professionals at 1-844-521-0490, and our team will provide you with immediate technical assistance.

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Steps to enable Manual payroll in QuickBooks

The most important point is that the QuickBooks software itself enables the payroll feature, but if in case you wish to turn off the feature, then you can follow the manual process.

  • At first, you are required to select the preferences tab
Preferences - Screenshot
  • Then, from the edit menu click on the payroll and employee option on the left panel
  • The next step is to click on the company preferences tab and select the no payroll
  • This will help the user to disable the payroll feature
  • Now to view the payroll item list, the user is suggested to choose manage payroll items from the employees menu and then select view/edit payroll item list.
View or edit payroll item list - Screenshot
  • A payroll list looks like any other list with a name and type associated with it would be seen
  • The user is then required to add an item and repeat the steps
  • The last step is to select the payroll item and select new tab

Steps for calculating payroll, QuickBooks uses tax tables

In order to calculate the payroll, the below steps should be performed:

  • Information related to the company: This includes the company name, address and federal tax ID numbers.
  • Knowledge about the employees: This means the general information about the employees and information related to payroll.
  • Information about the payroll items: This includes company expenses related to payroll.
  • Tax tables for federal, state, and local withholdings.

QuickBooks accounting software generally maintains a list of factors that affect the total amount on a payroll check. It also contains every expense of the company which is related to the payroll, also named as payroll item list. For compensating, there are payroll items, taxes, other additions, and deductions, and employer paid expenses. QuickBooks also adds some items to the list for the user, and one can also add others according to the needs. For some common payroll items, like compensation and benefits, QuickBooks offers extra assistance, so that one can set them up. QuickBooks also tracks the payroll liabilities in the payroll liabilities account and the payroll expenses in the payroll expenses in the payroll expenses account.

Read also: How to Set up QuickBooks Workforce for your QuickBooks Desktop?

Setting the payroll schedules

Setting the payroll schedules - Screenshot

You can simply set up payroll schedules to group employees with the same pay frequency be it daily, semi-monthly, bi-weekly, or monthly. It is up to the user, that how often they pay the employees or on which date their paycheck is due, and which day the user wishes to run payroll. QuickBooks usually calculates the upcoming payroll schedule, so that one can pay the employees without any delay. The user is supposed to set up the payroll schedule one time, and assign the payroll schedule to the consulting employees, and then QuickBooks will calculate the due date for each upcoming pay period.

Writing check for payroll taxes

Writing check for payroll taxes - Screenshot

QuickBooks suggests the user for setting up scheduled tax payments for payroll taxes. One can make an unscheduled tax payment, in case an active QuickBooks payroll subscription isn’t available, then a payroll tax present that isn’t set up as a scheduled payment, or an adjustment to payroll tax has to be made. For depositing payroll taxes with the deposit institution, one must make use of the liability check window to fill out a QuickBooks check.

Also See: How to use QuickBooks Condense Repair tool?

Conclusion

By now, you might be well versed with the process to successfully turn on the manual payroll in QuickBooks desktop. However, if you are unable to perform the steps for some reason, or in case if you need any sort of technical assistance, then in that case contact our QuickBooks enterprise customer support team professionals at 1(844)521-0490. Our experts will ensure to provide you with immediate support services.

 

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How to Reprint Paychecks in QuickBooks Desktop?

How to Reprint Paychecks in QuickBooks Desktop?

Looking for the process to reprint paycheck checks in QuickBooks? Well, the search ends over here, in this article, we will be talking about the steps to reprint paycheck checks in QuickBooks in detail. We will be discussing the steps involved in printing pay checks right after submitting the payroll. In case you set up direct deposit from the bank to the employee’s bank accounts, then you can print or email pay stubs on payday.

To know more about reprinting paycheck checks in QuickBooks, make sure to read this post till the end or contact us at +1-844-521-0490.

You might also like: How to Fix a Reconciliation Error in QuickBooks Desktop?

Steps to change the printing preference

In order to pay checks, the user will first require to determine the pay check printing options. The user can also print a pay check with one pay stub or two, or you can just print the pay stub, if you are using direct deposit. It should be noted that by default, it will be set to print pay stubs, so you might need to adjust these settings by performing the steps below:

  • In this, the user will have to select the settings icon and then select the payroll settings.
  • After that, select pay check printing, under preferences.
  • Also, select the way you want to print the pay checks.
    • The user is supposed to select plain paper stubs to print the pay stubs to go along with the handwritten checks.
    • Also, the user is required to select pre-printed QuickBooks compatible voucher cheque stick to have us print the company and banking information on the stock along with the payee information.
  • The next step is to enter the number of copies to print.
  • Followed by selecting whether to print the business contact phone number on the pay stubs.
  • And choose ok tab, the printer setup page will display.
  • The last step is to follow the on-screen prompts and test the paper alignment on the printer.

You may also read: How to Record a Vendor Refund in QuickBooks Desktop?

Steps to print pay checks

For printing checks the below steps can be performed respectively:

  • The very first step is to run payroll screen and deselect the checkboxes for the pay checks you don’t wat to print.
  • After that, type in starting check number if application.
  • The next step is to load the check stock in the printer.
  • And also, choose print pay checks option for opening the pdf in a new tab.
  • End the process by selecting print.

It should be noted that before you print on pre-printed paper, make sure that you have aligned the check stock to the printer. The pre-printed check stock already has the company and banking information printed on it. Our team will fill in the check details when you run payroll.

Steps to reprint pay checks

For reprinting pay checks, the user can carry out the below steps. In case the employee requested another copy of their pay check, then you can reprint it.

  • At first, the user needs to select payroll and then employees.
  • The next step is to select the pay check list below the run payroll tab.
  • The user is then required to select the checkboxes for the pay stubs or pay checks you want to print when the report page opens.
  • Followed by selecting print to open the pdf in a new tab.
  • End the process by selecting print.

See Also: How to Solve QuickBooks Registration File Errors?

Conclusion!

We conclude the article over here, with the hope that the above stated information might be of some help in reprinting paycheck checks in QuickBooks. However, if you have any query, then in that case contact us at 1-844-521-0490. Our QuickBooks enterprise technical support team professionals will ensure to provide you the best possible support services instantly.

 

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How to Import Invoices into QuickBooks Online & Desktop?

How to Import Invoices into QuickBooks Online & Desktop?

QuickBooks assists its users in importing invoices, along with handling transactions. You can stick to this guide, in order to learn the process to import invoices into QuickBooks online and QuickBooks desktop. QuickBooks import invoice service permits smooth transition from the previous application being used. It is very necessary for the user to know the right method to import invoices in QuickBooks, be it online or the desktop. One can easily import invoices from excel to QuickBooks directly.  

Importing Invoices into QuickBooks - Screenshot Image

If you want to learn the process to import invoices in QuickBooks online and desktop successfully, then in that case read this article carefully till the end. You can also contact our professionals for any sort of technical assistance at 1-844-521-0490. Our team professionals will ensure to answer all your queries immediately.

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Steps to import invoices into QuickBooks online and desktop

Below are the quick steps to import the invoices into the QuickBooks desktop and online versions:

Step 1: Importing invoices in QuickBooks 2013

  • The user should launch the QuickBooks desktop
  • Click on the file menu
  • Move to the utilities tab
Utilities option - Screenshot
  • Click on the import tab
  • And select the excel files using the drop-down menu
Import Excel Files in QuickBooks - Screenshot
  • Hit the no tab when asked in order to add multiple entries

Step 2: Importing invoice data into QuickBooks online

Import data invoices in QBO - Screenshot
  • The user should first launch to QuickBooks online
  • Click on the file menu
  • And move to the utilities tab
  • Also, click on the import tab. This will open the QuickBooks import invoices window.
  • Now, click on the excel files tab
  • And select advance import and choose the file you wish to import
  • Move to the preferences tab and decide how you want QuickBooks to handle the duplicate data or errors.
  • Click on preview tab to view the invoices
  • Click on ok tab and wait for the confirmation.

Step 3: Importing invoices into QuickBooks online using excel transactions

  • Click on the upload file menu
  • And look for the spreadsheet and file that have invoices to import.
  • Further click on the QuickBooks entity as invoices.
  • Map the column headers with invoice fields in QuickBooks
  • Click the import tab in order to add the invoice to QuickBooks.

Similar article: Steps to Import and Export QuickBooks Data with MS Excel Files in QuickBooks

Step 4: Importing invoices into QuickBooks 2014 with IIF format

  • The first step is to log in to the company file with admin rights.
  • Move to the file option on the top.
  • Click on the switch to single user mode.
Switch to Single-user Mode - Screenshot
  • Hit the file tab.
  • Click on utilities.
  • Click on import
  • Select the IIF files
Import the IIF files - Screenshot
  • Browse the IIF file and hit open tab.
  • Click on ok tab.

Step 5: Importing invoices in QuickBooks desktop using CSV format

  • Move to the banking tab
  • Click on the update drop down menu
  • Choose the file upload or file to upload and select the saved .csv
  • Hit next
  • From the QuickBooks account drop down and select the account where you have to import
  • Map the fields according to CSV file format
  • Click on next and select the transactions to import.
  • Click on yes
  • When you get confirmation of the import and click on finish tab.

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Step 6: Batch import invoices QuickBooks creating spreadsheet

Method 1: Creating a spreadsheet

Arranging columns based on the information you want to add to your invoices such as customer, invoice number, invoice date, item amount, due date, and item tax code.

Method 2: Enabling custom transaction numbers

  • Click on settings
  • Move to account and settings
  • Click on sales tab
  • Edit tab in the sales form content tab
  • Click on the custom transaction numbers
custom transaction numbers - Screenshot
  • Select the save tab
  • Click on done tab

Method 3: Upload the spreadsheet

  • Click on the settings tab
  • Select the import data option
  • And click on the invoices
  • In the browse section add the new products, customer and services if needed
  • Hit the browse tab and select the spreadsheet that you just created
  • Click on the next tab.

Also Read: Resolve Data Damage on your QuickBooks Company File

Importing invoices in QuickBooks online and desktop is pretty much easy, once you follow the above stated set of steps. However, if you are still unable to import the invoices successfully, then in that case feel free to contact our QuickBooks enterprise tech support team professionals at +1-844-521-0490. Our experts and certified professionals will ensure to provide you with immediate support services.

 

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Where is the Gear Icon in QuickBooks?

Where is the Gear Icon in QuickBooks?

Are you searching for gear icon in QuickBooks desktop 2020 or 2021? Well, in such a scenario, we are here to help you. Every software user interface change with the purpose of providing easy to use software to the user. QuickBooks has changed its graphical user interface. Previously, if the user has to do some setting in QuickBooks, then the users might have to move to the setting options. But with the new change, the user can access the gear icon. In case you know where the icon is, then we will tell you in a brief. The gear icon is basically a universal icon that represents the setting menu in QuickBooks. This icon is basically used to access a countless number of features in software.

Gear Icon in QuickBooks - Screenshot

This also permits the user to handle different tasks such as managing charts of accounts, reviewing the recurring transactions, changing the company files, and also setting up services or products. To know more about gear icon and where it is in QuickBooks, make sure to stick to this article till the end.

Read this also: How to Record a Vendor Refund in QuickBooks Desktop?

Where is gear icon in QuickBooks?

Gear icon is usually seen on the top right side of the company name. Also, the icon is known as the wheel. QuickBooks online software has streamlined the interface by offering two icons + and gear. Also, the user will see the gear icon on the top right side of the QuickBooks homepage between the create menu, and the help tab. the user will see the equipment icon at the most sensible appropriate facet of the QuickBooks homepage between the create menu and the assist tab.

The gear icon comprises of settings, tools, lists, and the company. The user can use the icon to access the features in QuickBooks account:

1. Settings

The settings option in QuickBooks will permit the user to set up the company information, fields or templates used in the transactions.

2. Lists

With the help of the list option, the user can see the recurring transactions, products and services list etc.

3. Tools

Coming to the tools, it permits QuickBooks users to reconcile with the bank and set up a budget. Also, the tool option gives the user the ability to import lists, like the item list or the chart of accounts.

4. Company

The last comes the company option, where the specific section will help you to manage the users as well as QuickBooks account.

At times, users come across the gear icon disappearing issue. This process will be discussed later in this article.

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What is gear icon disappearing icon?

The equipment icon disappears, when some adjustments happen within the options of QuickBooks online. For troubleshooting the issue, the user will have to press the F5 key to refresh the web page.

Steps involved in fixing disappearing issue in QuickBooks

  • Herein, the users need to first open QuickBooks in a private browser window or incognito window.
  • In case you see the gear icon, then it indicates that it is available.
  • Also, the user will have to clear cache, this will help the browser to fix the browser related issues.
  • The last step is to get QuickBooks support service, if the error persists.

See this Also: How to Set up QuickBooks Desktop on a Mac using Parallels?

To conclude!

With this, we come to the end of this post, where we believe that the above stated steps would be more than enough in finding gear icon in QuickBooks desktop. However, if you are still confused or need any sort of assistance, then ring up to us at our QuickBooks enterprise support number i.e. 1(844)405-0906, and we will be more than happy to help you.

 

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What is QuickBooks Scan Manager and How to Scan & Attach Documents to Transactions?

What is QuickBooks Scan Manager and How to Scan & Attach Documents to Transactions?

QuickBooks scan manager basically lets the user to easily scan receipts and documents, and then attach them to invoices, sales receipts, bills, and other transactions. This is a robust and powerful feature in QuickBooks that also helps in importing and categorizing transactions to the software. In simple words, the feature helps in smoothing the day to day activity and accounting issues. And also helps to manage and track inventory which contains complete information in the form of statements. Setting up QuickBooks scan manager might often seem to be a tedious task. Thus, in this segment, we will be talking about the entire process to set up QuickBooks scan manager. Interested readers can stay glued to this piece of writing and unleash the entire process and the steps involved therein.

Whereas, if you don’t want to invest your time in setting up and use the QuickBooks scan manager successfully, then we have a solution for that as well. Reach out to our team of accounting experts right away using our dedicated customer support helpline i.e. +1-844-521-0490. Our professionals will be more than happy to answer your calls.

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Perks of using QuickBooks scan manager

If you are skeptical about QuickBooks scan manager, then the below stated perks will surely clear your doubts.

  1. With QuickBooks scan manager, one can easily attach the files to the invoice, sales receipt, bills, and other transactions.
  2. Moreover, it is endowed with the warehouse manager and his team of warehouse workers that can get more work done in a small interval of time than they could get done manually.
  3. Also, the balance sheets get automatically updated and the invoice, packing slip, and other documents are created which save a lot of time in actual.
  4. Furthermore, you need not to be an expert in accounting to make use of this feature.
  5. And most importantly, one can connect it to the bank accounts to automatically import and categorize the transactions.

Steps to set up QuickBooks scan manager

Before you start with the steps to set up QuickBooks scan manager, it should be noted that if you get errors when setting up or using scan manager, then need not to worry. All you have to do is to follow the steps in the section “Get help with scan manager errors”. Now, let us check out the necessary steps to be followed:

Step 1: Start with creating your scan profile

  • The very first step is to select documents from the company menu and then opt for doc center.
  • Further, go for scan a document option.
  • And pick new tab to set up a new profile or select an existing scan profile.
  • Moreover, edit the name of the profile and choose continue tab.
  • The next step is to adjust the profile settings as appropriate and pick the save tab.

The most important tip to follow here is that the scan manager always saves the documents on the same folder as the company file.

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Step 2: Setting up and testing the scanner

  • Herein, the user is supposed to highlight the profile and pick the select option.
  • Further, in the select scanner window, go for the scanner setup wizard. And also note that the current selection field should show the scanner. In case you don’t see the scanner, then go for the yes tab and then next, for downloading the latest scanner database from nuance.
  • The next step is to choose the appropriate mode, which is the normal mode.
  • And then, check the perform tests box and choose next tab.
  • Later on, the user is recommended to select the test that is to be run and choose next twice to start testing the scanner.
  • The last step is to check the repeat this test in order to check all modes box and also select next to continue with the testing in other available modes.

Step 3: Scan and add documents

Scan and add documents - Screenshot Image

After performing the above steps successfully, it is the right time to start using the scanner. In order to attach a file, the user simply needs to select the attach file option on any transaction.

Also Read: Fixation of Gmail Couldn’t Sign you in from QuickBooks Desktop Issue

To Conclude!

With this we conclude this segment, where we expect that the steps discussed in above might be of certain assistance in setting up and use QuickBooks scan manager.

In case you have any of queries related to the same puzzling you, then do not think much in connecting with our team right away at our 24/7 QuickBooks enterprise support line i.e. 1-844-521-0490. Our team will ensure to come up with the best possible solution to all your queries immediately.

 

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How to Add a User License to your QuickBooks Software?

How to Add a User License to your QuickBooks Software?

The user can purchase the licenses if needed, especially when the user is planning to simultaneously access a QuickBooks desktop company file. QuickBooks desktop premier allows up to 5 users and Pro allows up to 3 users to work in a company file at the same time. However, if the user wishes to have more than 5 users, QuickBooks desktop enterprise solutions permits more than 30 users working on the company file at the same time.

Reading this article ahead, will provide you with the information to add a user license to QuickBooks software. Thus, if interested, then make sure to read the article till the end. Or an alternative for the same can be to get in touch with our toll-free customer support number i.e. +1-844-521-0490. And let our professionals to carry out the process for you and clear all your clouds of confusion.

You may also read: How to use QuickBooks Condense Repair tool?

To find out number of user licenses you have:

Before the user adds a user license to QuickBooks, it is better to find out how may user licenses do you have. The steps to followed are:

Product Information window - Screenshot
  • The next step is to note the number listed for user licenses in the upper left
QuickBooks Desktop Product Information Window- screenshot

To find current pricing information for adding users to license

In order to find out the current pricing information for adding users to license in QuickBooks desktop, the below steps to be followed are:

  • Initially, the user needs to move to the help in QuickBooks and then choose manage my license and then buy additional user license.
Buy additional user license - Screenshot
  • Also, the user will have to opt for the add seats online link for current pricing.

Related Article: Ways to Create an Accountant Copy in QuickBooks

Steps involved in purchasing additional user licenses

Now that you know all the above information related to the licenses, it is the right time to purchase additional user licenses. The steps to be followed are:

  • The very first step is to move to the help menu in QuickBooks and then select manage my license and also buy additional user license.
Manage user license - Screenshot
  • It should be noted that, if the buy additional user license isn’t available, then the QuickBooks may already be at the maximum users allowed.
Buy additional user license - Screenshot
  • Now, the page that opens gives the user the option to buy additional licenses online or by phone. In case the user opts to use the phone option, then the user will be given the phone number to contact Intuit. In case the user uses the online option, a new page will open permitting the user to select the number of licenses he/she would like to buy.
  • After that, the user needs to install QuickBooks desktop on additional computers based on the number of licenses the user purchased. The user can use the same license and product numbers used to originally install QuickBooks desktop.
  • The last step is to follow the prompts to activate QuickBooks desktop after installing.

The user can also go to the help option and then choose manage my license and then sync license data online to update the new license information.

Sync License Data Online - Screenshot

In case the user is installing QuickBooks on a system that doesn’t have internet access, the user can manually update the new license information by opting help then manage my license and buy additional user licenses. The user can also use the phone option to enter the same validation code received when purchased the additional license.

Also See: What are the .ND files in QuickBooks Desktop?

Conclusion!

This brings us towards the end of this article, where we expect that the information shared in above will help in adding a user license to QuickBooks software. However, if you are having any query, or in case of any difficulty, do not hesitate in calling us at any point of time.

Give us a call right away at +1-844-521-0490, and let our QuickBooks enterprise support team and certified members handle the situation.

 

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